Privacy Policy for ELEPH-ANTS

Introduction

This Privacy Policy explains how ELEPH-ANTS collects, uses, stores and protects personal data when individuals visit this website, contact the association, explore its projects, funding model or services, or otherwise interact with ELEPH-ANTS online. Under Swiss law, privacy statements should explain what personal data is collected, for what purposes it is processed, whether it is shared with third parties, how long it is retained, what rights users have, and how they can contact the controller.

ELEPH-ANTS is organized and officially registered as a non-profit, tax-exempt Swiss association. This Privacy Policy is intended for an English-speaking audience and is written in English accordingly. The Swiss Federal Data Protection and Information Commissioner recommends that privacy statements be understandable for the target group and that multilingual websites provide privacy information in the relevant site language(s).

Data controller

The controller responsible for data processing on this website is:

ELEPH-ANTS
2542 Pieterlen
Switzerland
E-mail: andreas.graf@citra.build
Phone: +41 (0) 79 775 20 91

Questions about privacy and data protection may be sent to the contact details above. The privacy statement should identify who is responsible for the processing and provide a contact address for privacy-related questions and the exercise of data subject rights.

Personal data collected

Depending on how this website is used, ELEPH-ANTS may process the following categories of personal data:

Technical data generated when visiting the website, such as IP address, date and time of access, browser information, device information, referring URL, and pages accessed.
Information provided through direct contact, such as name, e-mail address, organization, and the content of a message sent by e-mail or contact form.
Information voluntarily submitted in connection with inquiries about projects, partnerships, funding opportunities, collaboration, commercial services, or other activities described on this website.
Records needed to respond to requests, maintain communications, and document operational exchanges.

The EDÖB recommends that privacy statements clearly specify what personal data is collected, how and from where it is obtained, and what data is necessary for the relevant service.

Purposes of processing

ELEPH-ANTS processes personal data only for purposes that are connected to the operation of the website and the association’s legitimate activities. These purposes may include:

providing and maintaining the website;
ensuring website stability, security and technical administration;
responding to messages, requests and partnership inquiries;
communicating about projects, services, collaborations and funding-related matters;
documenting correspondence and organizational interactions;
complying with legal, administrative or regulatory obligations where applicable.

According to the EDÖB, a privacy statement should transparently explain the purposes for which personal data is processed so that users can understand how their data is used and make informed choices.

Legal basis and applicable framework

This Privacy Policy is designed primarily with Swiss data protection law in mind, in particular the Federal Act on Data Protection (FADP). The EDÖB states that a privacy statement should indicate the legal framework on which the provider’s data processing practices are based and should accurately reflect the organization’s actual processing activities.

If the website targets or serves users in other jurisdictions, additional legal requirements may apply in specific cases. The EDÖB expressly notes that websites aimed at an international audience should also check whether international rules require further information.

Disclosure to third parties

ELEPH-ANTS does not sell personal data. Personal data may be disclosed to third parties only where this is necessary for the operation, security or administration of the website, for communication handling, or where disclosure is required by law.

Possible recipients may include hosting providers, IT service providers, website maintenance providers, or other processors acting on behalf of ELEPH-ANTS. The EDÖB recommends that privacy statements explain whether data is passed on to third parties, what categories of recipients are involved, and for what purposes such disclosure takes place.

International data transfers

If personal data is processed through technical service providers or infrastructure located outside Switzerland, the data may be transferred abroad. In such cases, ELEPH-ANTS will seek to ensure an appropriate level of data protection consistent with applicable legal requirements.

The EDÖB recommends that privacy statements address whether data is transferred abroad and explain the relevant circumstances to users.

Retention period

Personal data is retained only for as long as necessary for the stated purposes, for technical and operational needs, or to comply with applicable legal obligations. Technical logs may be stored for a limited period for security and system integrity purposes, while correspondence may be retained for as long as needed to manage the underlying request or relationship.

The EDÖB states that users should be informed how long collected personal data is kept and how, where and for how long it is stored.

Data subject rights

Under applicable Swiss data protection law, data subjects may have the right to request information about whether personal data concerning them is being processed and, where applicable, to request correction or deletion. Depending on the circumstances, users may also be able to object to certain processing activities or assert additional statutory rights.

The EDÖB explains that a privacy statement should tell users which contact address they can use to ask questions about data processing or to exercise rights such as access, correction, deletion, objection and portability.

Requests concerning personal data may be sent to the contact details listed in this Privacy Policy.

Data security

ELEPH-ANTS applies appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration or disclosure. However, no internet-based transmission or storage system can be guaranteed to be completely secure.

The EDÖB emphasizes that privacy statements must be drafted carefully and accurately and should match the organization’s actual data processing practices.

External links

This website may contain links to external websites or third-party content. ELEPH-ANTS is not responsible for the privacy practices of external websites and recommends reviewing the privacy information provided by those third parties.

The EDÖB specifically advises organizations to consider whether third-party services or products are integrated into the website and whether such integrations may transmit data to third parties.

Changes to this Privacy Policy

This Privacy Policy may be updated from time to time to reflect legal, technical or organizational developments. The current version published on this website shall apply.

The EDÖB recommends that privacy statements remain consistent with the organization’s current data processing policy and be updated carefully and accurately when needed.